Catching up on records
Records that are out of date or missing only become a problem at the moment they are asked for. DRG Law goes through the file, finds the gaps, and brings it up to date before the next deal opens.
Corporate records · Ontario
Are your Ontario corporate records audit-ready right now?
Twelve quick yes/no checks on the minute book, the share register, the annual filings, and the founding documents a buyer, lender, or auditor will ask for first. The score names what is missing and the order to fix it.
LSO Reg. 91022I · EN | PT · Subscription service · Ontario corporations
Free 12-item check
Minute Book Readiness Check
How ready are your corporate records for a buyer, lender, or auditor?
Twelve quick checks against the corporate records every Ontario third party asks for. The result is a percentage score, the records in place, and the records to fix in priority order, with the next-step note per item.
- Result shown on the page
- Copy emailed to you
- Reviewed before next step
Step 1 of 1
Mark each record's status
Yes = in place and current. No = missing, stale, or out of date. N/A = doesn't apply to this corporation.
Minute book exists and is accessible
Articles of incorporation indexed and current
By-laws on file and current
Share register matches the share certificates
Directors register current
Officers register current
Ontario annual returns filed and up to date
Annual director resolutions in place
Annual shareholder resolutions in place
Financial statement approvals on file
Shareholders' agreement on file (if 2+ owners)
Change-of-address and director-change filings up to date
Who this is for
The decisions Ontario owners bring to DRG Law for company records upkeep
Each entry below names a decision and the legal structure DRG Law writes around it. If the matter on your desk fits one of these, send it to Damaris.
Yearly standard decisions
Yearly approvals from directors and shareholders, sign-offs on the financial statements, and the once-a-year filing with the government are done on time, before a deadline puts pressure on the file.
A buyer or accountant is asking for records
When a buyer, lender, or accountant asks for the company records, the gaps that have built up over the years become visible at once. DRG Law cleans the file before it leaves the firm.
How DRG Law writes it
The twelve-item readiness check
Every corporate records file DRG Law touches goes through the twelve-item readiness check before substantive work starts. The check names what is missing and what to fix before the third-party request arrives.
Records audit
DRG Law reads the minute book, the share register, and the annual filings against the twelve-item list. The output names each missing record and the priority of fixing it.
Catch-up filings
Missing annual resolutions, late annual returns, and unrecorded share changes are filed and entered. Most catch-ups land in two to four weeks depending on the gap.
Maintenance going forward
DRG Law's records-upkeep subscription keeps the file current between deals: annual resolutions on time, share changes recorded as they happen, and the minute book ready for the next request.
Common questions
Common questions about company records upkeep matters
What does the records upkeep service cover?
Yearly approvals from the directors and shareholders, sign-offs on the financial statements, audit waivers, entries in the official record book, updates to the share list, change-of-address filings, and the once-a-year filing required by the Ontario Business Corporations Act. The service keeps the file current between deals.
Why does the record book matter if no one is asking for it?
The record book becomes visible at the moment it causes a problem. A buyer asks for it during a sale. A lender asks for it before approving a loan. The Canada Revenue Agency asks for it during a review. Keeping it current is cheaper than fixing it under a deadline.
Can DRG Law take over records from a previous firm or accountant?
Yes. DRG Law goes through the existing records, finds the gaps, fills them in, brings the share list up to date, and takes the file forward. Most takeovers reach current standard in two to four weeks, depending on the size of the gap.
How is the service priced?
The work runs as a yearly subscription that covers the standard filings and decisions, with one-time clean-ups quoted separately. The final price is being finalised; it is confirmed in writing when you sign up.
Send your matter
Send the company records upkeep matter here.
Damaris reads every intake personally and writes back in English or Portuguese.
Conflict check firstNo retainer until both sides signEN | PT